Streamlining School Transport with Vectare and iSAMS Integration

Running school transport in independent schools requires careful coordination. Maintaining accurate pupil records, managing routes and bookings, and ensuring student safety are essential tasks, but they can often place a significant administrative burden on school staff. Streamlining these processes can reduce workload while improving safeguarding, communication, and overall visibility.

Vectare, part of the Faria Education Group, is a dynamic provider of innovative transport solutions for managing home-to-school transport, private hires, and school trips. Its platform, VecTive, helps schools plan and organise bus routes, manage bookings, communicate with parents, and track journeys in real time, all while ensuring safety, accuracy, and efficiency.

Through its long-standing partnership with iSAMS, the leading MIS provider for independent schools, Vectare now offers a direct integration between the two platforms, creating a unified ecosystem where parents can access relevant information in one place, while schools benefit from accurate, consistent, and secure data.

Key Benefits of the Vectare and iSAMS Integration for Schools

The integration between Vectare and iSAMS directly links your schools database with VecTive to pull relevant pupil and parent details along with information such as boarding house, academic house, form class, email address, mobile number, and bursary code–elimintating the need to enter the same information across multiple systems and ensures data remains consistent and accurate.

What this means for your school:

• Staff spend less time on administrative tasks as pupil and parent details are automatically synced.
• Parents have a seamless experience with Single Sign-On (SSO) through the iSAMS Parent Portal.
• Safeguarding is improved, as only verified parents can book or amend transport for their own children.
• Communication is clearer and more precise, with notifications targeted by route, house, or year group.
• Accurate and up-to-date transport records are maintained automatically in a single, unified system.

These high-level benefits are supported by several practical features that make day-to-day transport management easier and safer.

Registration

The integration connects the iSAMS attendance register with VecTive. Pupils marked absent in the register are automatically removed from return journey lists, reducing manual checks and saving staff time.

Billing

Bursary codes stored in iSAMS are automatically imported into VecTive, making transport billing straightforward. Finance teams can generate reports directly from the system and upload charges easily, reducing errors and saving time.

Notifications

Notification CCs allow schools to keep relevant staff informed. The integration lets notifications be filtered by academic or boarding house or by boarding status, so the right people receive the right information at the right time.

Contact Parents

Targeted messages can be sent directly to parents, filtered by route, stop, date, year group, boarding status, or any other iSAMS custom field. This ensures parents receive precise updates about their child’s transport.

Medical Information

Pupils’ medical information stored in iSAMS can be displayed as alerts on the Driver App. This helps drivers provide appropriate care during journeys and improves overall safeguarding.

Private Hire Trips

Private Hire covers all trips outside the regular school runs. Pupil lists are automatically imported from iSAMS, and the Driver App provides accurate boarding registers and journey tracking in real time.

Find Out More

If your school currently uses ISAMS and is looking to reduce its administrative workload, improve safeguarding, and manage transport efficiently from a single system, Vectare can help.

Discover how the Vectare and iSAMS integration can transform your school’s transport management today.

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